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infobank>china company formation> representative office

Setup Procedure (2): Registration

Issuance of the Registration Certificate

After the approval for the establishment of RO is granted, registration procedures must be handled with the AIC. The following documents must be submitted to the AIC for registration of a RO:

No. Documents
(1) The Approval Certificate issued by the approval authority;
(2) The standard Application Form for Registration of ROs printed by the AIC;
(3) The standard Registration Form for the Personnel of ROs printed by the AIC;
(4) The Application Letter for Establishment of Rep Offices;
(5) The Certificate of Incorporation of the foreign enterprise;
(6) A bank letter regarding the creditworthiness of the foreign enterprise;
(7) Appointment Letter for the Chief Representative;
(8) Resume of the chief representative and other representatives;
(9) Photocopies of passports or ID Cards of foreign employees of the RO;
(10) Lease Agreement or other documents for the office of the RO; and
(11) Photos of the chief representative.

The format and content of the above documents are similar to those documents submitted to the approval authority. It should be noted that AlCs in different locations might have different requirements for the application documents that a foreign enterprise must submit. When a foreign enterprise applies for registration of a RO, the foreign enterprise should consult with the local sponsor, law firms or other agents as to the specific documentation requirements.

After the registration authority approves the registration of a RO, it will issue a Registration Certificate for the RO and issue Representative Cards to the Chinese and foreign employees. The establishment date for a Rep Office is the issuance date of the Registration Certificate rather than the issuance date of the Approval Certificate.

Post-establishment Procedures

After the issuance of the Registration Certificate, the following procedures should be handled:

Step Description
(1) Application procedures for an organization code;
(2) Application procedures for opening a bank account;
(3) Customs formalities for import of office equipment;
(4) Tax registration procedures with the state and local taxation authorities;
(5) Procedures for employing Chinese employees with the foreign service companies designated by the State Council or local people's government;
(6) Application procedures for expatriate work permits with the local labour authority; and
(7) Application procedures for expatriate residence permits with the local public security bureau.

After the above procedures are completed, any changes should be registered with the registration authority as well.

Setup costs and summary on registration procedures .

 

 

 

 

 

 

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